Find Missing Emails in Mac OS X’s Mail App When you’re searching for email in the Mac’s Mail application and can’t find it, there could be several possible causes. Mail includes a very convenient built-in search facility to find messages based on the headers, recipients and content, but occasionally you might find that it’s not coming. Mail is an email client included with the operating systems macOS, iOS and watchOS by Apple. Type, Email client. MacOS wordmark (2017).svg.
If your Apple Mail doesn't seem to be searchable and/or has become so slow it seems to hang your Mac - or even displays incorrect email content, then it's time you attacked the problem: it's time to rebuild and reindex your Mailbox. Further reading: This isn't a trivial problem: Mac users depend on Apple Mail for day-to-day email use, but as those messages come in and go out your Mailboxes will become bloated. When they do, Mail's performance will suffer and you'll find that even something as simple as downloading new messages takes an age.
Before we begin. Delete messages inside your Deleted Items and Spam folders. Delete messages you no longer need. Update to the latest version of Mail Now you've done that, we may be able to improve things using these two tips: Step 1: Rebuild Rebuilding a Mailbox in Mail sound daunting but it really isn't. Launch Mail, select one of your mailboxes and click on the Mailbox menu. At the bottom of the pane choose the Rebuild option.
If you have a large mailbox, you can expect the process to take a few hours. You must repeat this step for each one of your Mailboxes. While the process takes place, you may experience system performance lag, as it can consume a lot of system resources and memory. Another caveat, if you use IMAP or Exchange with any of the accounts, the process will redownload every message from the server, so you'll use a lot of bandwidth.
Now that you've completed these steps, work with Mail a little longer. If you are still having issues, or Mail fails to launch, you should try a manual reindex. Step 2: Reindex Manual reindexing of Mail messages is the only way to go if the application has become so unresponsive it barely works at all, search is not functioning correctly or the app won't launch. Mail will automatically attempt to reindex your messages if it detects problems with the mailboxes, but sometimes a manual reindex is the best option. If you are still having problems with Mail after following step one, try manual reindexing. Quit Mail if it’s open.
To get to your home Library folder, hold down the Option key, then in the Finder choose Go Library. In /Library/Mail/V2/MailData, delete any file that begins with “Envelope Index,” such as Envelope Index or Envelope Index-shm. (Before you actually delete the files, it makes sense to copy them to a folder on your desktop.) Launch Mail and the app will build new Envelope Index files - this can take a long time if there are numerous messages to go through. If everything seems to be working correctly, you can now delete the copies of the 'Envelope Index' files from your desktop. In most cases, these two tips should solve most Mail problems - I hope they help resolve yours. Mavericks Tips and Tricks.
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Love it or hate it, unless you choose to live a quiet, unconnected life, we all have to deal with email. For most of us, managing email, especially with multiple accounts from various providers, can be a real pain. Fortunately there is a handful of apps that are making great strides towards easing that pain.
Take a look below at some of the mail apps for Mac to help you keep your inbox under control. If we missed any of your favorites, please let us know in the comments so we can give them a try! Editor’s Note: this list is a constantly evolving as new apps are released or as old apps are updated. Today, we’re looking at a handful of apps that work well with Apple’s new macOS High Sierra.
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AirMail 3, whose iOS counterpart made our list of 5 Best Mail Apps for iPhone/iPad, is a long-running contender in the email management landscape. Though it has been around for a while, the app developers have done an excellent job of keeping it fresh, clean and powerful. The iOS and Mac versions of AirMail provide a uniform experience with its folders and labeling system and overall design of the app. Many of the features you would come to expect from an email client are included, but there are also some that are unique. An example would be the minimal view which is perfect for users like me who are in their email all day.
With the minimal view, your inbox is displayed as a one-column timeline like you would see in something like the Mac Twitter app. Some users are frustrated with the complications they have when trying to move emails into different folders (the drag and drop apparently isn't as easy as proposed).
However, it seems that for users who need some help, AirMail's superior customer support is available via web chat. Way to go, Mark and Sarah! Hey, who says the stock mail app can't make the list? Especially since it was specifically designed to take advantage of macOS High Sierra, Apple Mail is one of the best mail apps for Mac users.
If you've been a Mac user for any amount of time, you're likely familiar with the core functionality, but there are some new features to take note of. Tabs are now used more widely throughout macOS Sierra, and Mail is no exception. With the addition of tabs, you can have all of your inboxes from different accounts open at once and just flip back and forth — pretty convenient. I should say, though, that many users, myself included, aren't thrilled with how convoluted the process is to get additional tabs. There is no simple + to be found.
Hopefully Apple will address this in an update. Besides tabs, you'll also find full support for Siri, so you can compose new messages, read emails, set reminders, find specific emails and more via voice command. If Apple Mail becomes your preferred app, this is incredibly handy.
For day-to-day email, Inbox by Gmail has become my go-to. Ever since its release in 2014, I have favored the quick management of email messages to Inbox's bigger brother Gmail. Boxy is a standalone email client for Inbox that brings the service outside of your browser and adds a bit more customization and features, making it one of the best mail apps for Mac.
Once you're inside the app, you'll immediately notice the familiar design that looks almost exactly like Inbox. However, if you want to switch things up, you have multiple themes to choose from as well as the option for different font sizes. As you'd expect, you will find all of the features of Inbox by Gmail that you've grown to love such as the inbox bundles, the ability to snooze emails, pin messages and more. The app isn't perfect though. Many users find the file attachment process slightly frustrating. With the omission of a browse-for-file option, you're required to attach your files by dragging and dropping. Sometimes, if your desktop or Finder windows are covered, that requires some fishing and cuts down on your efficiency.
Canary is a simple and easy-to-use email app that promises efficiency and security. Every email you send will have end-to-end encryption, so you never have to worry about privacy or security. That will always happen automatically, so you never need to double check that you've enabled encryption.
With natural language search, smart filters, algorithmic bulk cleaner, and intelligent typography enhancements, Canary focuses on keeping things organized and easy to find. At $19.99, it's definitely worth it, and it easily earns a spot on this list. Inky is the only Mac email app on this that isn't available from the App store, but it is still worthy of its place here. It seems like every other day, there is a major news headline that deals with someone's account being hacked or a security breach at large corporations.
If this has motivated you to seek out more online security, Inky is definitely something you should check out. Every email sent through the Inky client is encrypted end-to-end, so the contents of your email cannot be read by anyone else besides the intended recipient. Additionally, you can send digitally-signed emails with Inky, so the person on the other end can be sure the email came from you. Outside of the security features, Inky comes with other features that help manage your email. You'll find built-in mailboxes similar to what Inbox offers to automatically group incoming messages, and you can also tag new emails for later sorting. Newton Mail, like AirMail, found itself on our list of the 5 Best Mail Apps for iPhone/iPad and also reigns supreme as one of the best mail apps for Mac.
Just like what you'll find in the iOS counterpart, Newton Mail for Mac comes with a handful of what it calls superchargers to help you master your inbox. Some of the more notable superchargers include read receipts, handoff functionality so you can start an email on iPhone, then finish on your Mac, and the ability to connect your inbox to major productivity services like Evernote, OneNote, Pocket, Trello, and more. Newton Mail has a beautiful interface that honestly makes email a tiny bit more enjoyable. But I have to break it to you: if you want to commit to using Newton Mail as your daily driver, prepare yourself for the $49.99 per year subscription fee. This is among the most expensive email clients, so soak up that free 14-day trial! What Boxy is to Inbox, Kiwi is to Gmail. Kiwi is an email client for Gmail that allows you to use the email service as a native app.
With Kiwi, you'll find a familiar, nearly identical experience to what you get with Google's flagship email service, but you'll get a few additional features that you might find handy. Probably the most convenient feature is the global shortcuts that allow you to start a new email from anywhere at anytime. If you're like me, and have windows open on top of other windows at all time, a quick keyboard shortcut can save a lot of time.
Another feature that lends itself to convenience and productivity, is the dropdown manager from the macOS menu bar. Clicking on the Kiwi icon in the menu bar, drops down a list of all of your inboxes so you can jump directly to the messages you need, or compose a new message from the appropriate inbox. And it's currently free. Microsoft Outlook finds itself a spot in our bonus picks because it really is more than just an email client.
Outlook still holds a place near and dear to the hearts of businesses large and small because it offers a complete suite of productivity tools in one place. Whether you love or hate the experience, it's hard to deny the handiness of having full access to your calendar, tasks and notes all within the same app. The Microsoft Outlook app was recently updated to bring a more friendly, modern design. This update was welcome, to say the least, but it didn't quite solve the issue of the app being quite overwhelming with the number of icons, menus and tabs you will find scattered throughout. If you're an average user who is looking for a way to better manage your own inbox, the $129.99 price tag is hard to justify, but for businesses, this tool, or suite of tools, really, is something to consider.
And check out your other options with the full office suite.